Our Policies

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Satisfactory Academic Progress Policy

The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at the school. It is printed in the catalog to ensure that all students receive a copy before enrollment. The policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of Education.

EVALUATION PERIODS

Students are evaluated for Satisfactory Academic Progress after the following evaluation periods: 

Esthetics 300 actual hours and 10 weeks 

*Transfer Students - Evaluation periods will be based on actual contracted hours at this institution.  

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. 

ATTENDANCE PROGRESS EVALUATIONS

Students are required to attend a minimum of 67% of the hours possible based on the applicable attendance schedule to be considered to maintain satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 67% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed.

MAXIMUM TIME FRAME

The maximum time (which does not exceed 150% of the course length) allowed for students to complete each course with satisfactory academic progress is stated below:

COURSE MAXIMUM TIME ALLOWED

WEEKS - SCHEDULED HOURS

Esthetics (Full-time, 22.5 hrs/wk) – 650 Hours 25 Weeks

Esthetics (Part-time, 12 hrs/wk) – 650 Hours 36 Weeks

Both esthetics courses have 150 CIMA Hours Online to be completed.

The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on 67% of the scheduled contracted hours.

Students who have not completed the course within the maximum timeframe will be terminated.  Students will be permitted to re-enroll in the program on a cash-pay basis as outlined in the re-enrollment provisions of the institution’s admission policy.     

ACADEMIC PROGRESS EVALUATIONS

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better (the computer system will reflect completion of the practical assignment as a 100% rating). If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the study. Practical skills are evaluated according to text procedures and outlined in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 85% and pass a FINAL written and practical exam before graduation. Students must make up for failed or missed tests and incomplete assignments.  Numerical grades are considered according to the following scale:

96 – 100 = A Excellent

86 – 95 = B Above Average

176 – 85 = C Average

66 – 75 = D Below Average

Under 66 = U Unsatisfactory

At the 7-day mark for the full-time 132 permanent makeup course, students will be issued progress reports with grades. Students enrolled in short-term courses will be issued grades at the course end. 

Every 10% percent of completion for the 600-Hour Esthetician Program, students will be issued progress reports with grades.

DETERMINATION OF PROGRESS STATUS

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

WARNING

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and considered to be making satisfactory academic progress while during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.

PROBATION

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who can meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet the requirements outlined in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Title IV funds.

RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS

Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period.

INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS

If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school with the same progress status as before the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw before completion of the course and wish to re-enroll will return to the same satisfactory academic progress status as at the time of withdrawal.

APPEAL PROCEDURE

If a student is determined to not be making satisfactory academic progress, the student may appeal the determination within ten calendar days. Reasons for which students may appeal a negative progress determination include the death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a written appeal to the school on the designated form describing why they failed to meet satisfactory academic progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable.

NONCREDIT, REMEDIAL COURSES, REPETITIONS

Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items do not affect the school's satisfactory academic progress standards.

TRANSFER HOURS

Concerning Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours to determine when the allowable maximum time frame has been exhausted.

Student Grievance Policy

Following the institution's mission statement, the school will make every attempt to resolve any student grievance that is not frivolous or without merit.  Grievance procedures will be included in new student orientation thereby assuring that all students know the steps to follow should they desire to register a grievance at any time.  Evidence of final resolution of all grievances will be retained by the school to determine the frequency, nature, and patterns of grievances for the institution.  The following procedure outlines the specific steps of the grievance process.

 1. Before filing a formal grievance, the student should notify any staff member of the situation.  If the staff member is unable to resolve the grievance, the student shall notify the School Director.  If the School Director is unable to resolve the grievance, the student should then file a formal grievance as stated below.      

 2.    The student should register the grievance in writing on the designated form provided by the institution within 15 days of the date that the act which is the subject of the grievance occurred.

 3. The grievance form will be given to the school Director.

 4. The grievance will be reviewed by management and a response will be sent in writing to the student within 30 days of receiving the grievance.  The initial response may not provide for the final resolution of the problem but will notify the student of continued investigation and/or actions being taken regarding the grievance.

 5. If the grievance is of such nature that it cannot be resolved by the management, it will be referred to an appropriate agency if applicable.

 6. Depending on the extent and nature of the grievance, interviews with appropriate staff and other students may be necessary to reach a final resolution of the grievance.

 7. In cases of extreme conflict, it may be necessary to conduct an informal hearing regarding the grievance.  If necessary, management will appoint a hearing committee consisting of one member selected by the school who has had no involvement in the dispute and who may also be a corporate officer, another member who may not be related to the student filing the grievance, or another student in the school, and another member who may not be employed by the school or related to the school owners.  The hearing will occur within 90 days of committee appointment.  The hearing will be informal with the student presenting his/her case followed by the school's response.  The hearing committee will be allowed to ask questions of all involved parties.  Within 15 days of the hearing, the committee will prepare a report summarizing each witness' testimony and a recommended resolution for the dispute.  School management shall consider the report and either accept, reject, or modify the recommendations of the committee.

Leave of Absence Policy and Request

A Leave of Absence (LOA) is a temporary interruption in a student’s program of study.  LOA refers to the specific time period during an ongoing program when a student is not in academic attendance. The school may allow more than one LOAD at its discretion. Students must request a Leave of Absence in advance unless unforeseen circumstances prevent the student from doing so, and that:

• The request must be in writing

• The request must include the student’s reason for the LOA; and

• The request must include the student signature

The reasons for which a leave of absence may be approved include:

• Personal and/or family medical issues

• Death in the family

• Vacation

• Other mitigating circumstances

The institution may grant an LOA to a student who did not provide the request prior to the LOA due to unforeseen circumstances if:

• The institution documents the reason for its decision

• The institution collects the request from the student at a later date; and 

• The institution established the start date of the approved LOA as the first date the student was unable to attend.

If approved, the official Leave will extend the contract period by the same number of days designated in the leave document or used by the student.  No additional charges will be assessed as a result of an LOA.  A student granted an LOA per this policy is not considered to have withdrawn and no refund calculation is required at this time. 

The Leave of Absence and any additional approved leaves of absence may not exceed a total of 180 days in any twelve months. For federal aid recipients, the student’s payment period is suspended during the LOA and no federal financial aid will be disbursed to students while on a Leave of Absence. Upon the student’s return, the student will resume the same payment period and coursework and will not be eligible for additional Title IV aid until the payment period has been completed. If the student is a Title IV loan recipient, the student will be informed of the effects that the student’s failure to return from leave may have on the student’s loan repayment terms, including the expiration of the student’s grace period. A contract addendum will be completed and signed by all parties upon return from the LOA to extend the ending date by the applicable number of days.  

A student will be withdrawn if the student takes an unapproved LOA or does not return by the expiration of an approved LOA and the student’s withdrawal date to calculate a refund will be the student’s last date of attendance.  

Distance Education Policy and Disclosure

1. Distance Education will not be utilized as a method of delivery of clinical instruction in which the student is to perform practical applications on a live model and/or client.

2. The interaction with the instructor will be validated by regular measurable participation (clock hour, credit hour, or competency-based) in the academic programs. Participation will be documented within a log of all student activity comprised of (at a minimum) a record of regular and substantive interaction between student(s) and instructor(s).

3. A Distance Education Assessment of student performance will be conducted on-campus by a qualified instructor at least once monthly concerning any distance education completed within the preceding month.

4. Upon completion of all curriculum requirements, the student must pass a comprehensive Academic and Practical final exam (which shall be administered on-campus) to include any applicable competencies required by the State licensure agency before graduation from the program.

5. All transcripts or other documents, (official or unofficial), listing academic attainment received will identify the distance education component;

6. Before enrollment, students are provided with a disclaimer that academic achievement earned via distance education may not be accepted for reciprocity or eligible for licensure in other states. A signed and dated copy of this disclosure will be found in the student file.

Extra-Instructional Charges Policy

Each course/program has been scheduled for completion within an allotted time frame. A grace period of ten percent has been added to the calculated completion date for each program.  It is not realistic to expect to receive an education for free.  The school has reserved space, equipment, and licensed instructors for each student and course/program.  If a student does not graduate within the contract period, additional training will be billed at the rate of $15 per hour based on the student’s applicable schedule, payable in advance, until graduation.  Students will not be allowed to clock in until applicable daily payments are made.